Litigation Secretary (Senior-Level)

Location: La Jolla (UTC Area), San Diego, CA
Schedule: Full-Time | Hybrid (3 Remote / 2 In-Office after training)
Compensation: $85,000 - $114,321 + Full Benefits

A premier international labor and employment law firm in San Diego's UTC area is seeking a highly skilled Litigation Secretary to support a dynamic team of attorneys. This is a key role responsible for ensuring the efficient management of litigation matters and delivering exceptional client service.

We are seeking candidates with strong state and federal civil litigation experience, a proactive mindset, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Format and finalize legal documents including pleadings, briefs, correspondence, and discovery
• Prepare document "shells," finalize filings, and ensure compliance with California, state, and federal court rules
• Handle electronic filing (e-filing) in both state and federal courts (required)
• Maintain and manage attorney calendars (Outlook and Milana), including deadlines, hearings, and appointments
• Perform litigation docketing, ensuring critical dates and deadlines are accurately tracked
• Proofread and review all documents for accuracy, completeness, and formatting consistency
• Maintain and organize client and case files in document management systems (e.g., iManage, NetDocuments)
• Coordinate depositions, including scheduling court reporters, videographers, and conference rooms
• Communicate with court clerks to schedule hearings and obtain information
• Arrange attorney travel and logistics as needed
• Enter, review, and revise time entries (Aderant or similar systems), ensuring proper litigation coding
• Prepare expense reports and reimbursements (Concur or similar)
• Review vendor invoices and submit for payment processing
• Provide professional and responsive telephone and administrative support

Required Qualifications

• Minimum of 5 years of experience as a litigation legal secretary
• Proven experience supporting state and federal civil litigation matters
• Strong knowledge of California court rules and procedures
• Hands-on experience with docketing and deadline management
• Experience preparing and formatting:
  • Tables of Contents and Authorities
  • Pleadings and discovery documents
• Proficiency with legal and business tools, including:
  • MS Office (Word, Outlook, Excel, PowerPoint)
  • E-filing platforms (PACER, ECF)
  • LexisNexis
  • Document Management Systems (iManage, NetDocuments)
  • Milana (or Compulaw-based systems)
  • Concur (preferred)
• Strong proofreading, organizational, and multitasking skills

Preferred Qualifications

• Experience in labor & employment litigation
• Familiarity with discovery processes from start to finish
• Experience supporting multiple attorneys in a fast-paced environment
• College degree (preferred, not required)

What We're Looking For

Top Priorities:

1. State & Federal Civil Litigation Expertise

   • Ability to prepare, finalize, and file documents
   • Strong understanding of applicable court rules

2. Docketing Proficiency

   • Accurate tracking and management of deadlines

3. Teachability & Flexibility

   • Willingness to learn new systems and processes
   • Adaptability in a collaborative, evolving environment

Work Environment

• Hybrid schedule: 3 remote days, 2 in-office days weekly (after first month of full-time onsite training)
• Office located in the UTC/La Jolla area
• Consistent remote schedule required once established

Benefits

• Medical, dental, and vision insurance
• 401(k) with profit sharing
• Generous PTO and paid holidays